That’s exactly where a franking machine comes in. It’s one of those clever bits of kit that instantly makes life easier, but only if you choose the right one. Too small for your postal volume, your franking process will be slow and you’ll be constantly buying ink. Too big and you’ll be paying for features you never touch. So, how do you get it just right? Let’s unpack it together.

Start With Your Mail Volume

Here’s the first question to ask yourself: how much post do you actually send?

If your mailings are small and occasional, a compact, entry-level franking machine will do the job nicely. But if you’re sending bundles of letters every day, you’ll need something a bit more powerful with higher speeds and potentially an automatic feeder to keep things flowing smoothly.

Think of it like choosing a car. You wouldn’t buy a people carrier for one person, or a two-seater if you’ve got a whole team to carry. The same principle applies to franking machines.

At Franking Sense, they always start with your mail volume. Once they understand how much you send, Franking Sense can help you find a model that fits like a glove.

Don’t Just Look at the Price

Here’s a little secret, the cheapest option isn’t always the best value.

Sure, the upfront cost matters, but you’ll also need to factor in ink, labels and postage rate updates. The good news? Franked mail can be up to 51% cheaper than stamps. Those savings add up quickly.

Their team can even run a quick calculation to show how much you could save by switching. Most people are shocked at just how much they’ve been overpaying without realising it. Wouldn’t you rather see that money stay in your business?

Buy or Lease?

Another key decision: should you buy your franking machine outright, or lease it?

Franking Sense offers both.

Leasing is provided by their sister company, Nationwide Capital Finance, keeping everything under one roof. Leasing spreads the cost and gives you flexibility to upgrade or right size your equipment if your business needs change. Plus, you’ll always have access to the latest tech without a big initial spend.

Buying is not a common way to procure a franking machine as all franking machines are Royal Mail licensed products which means that you cannot actually own the machine even if you pay for it up-front. It belongs to Royal Mail. Buying also means that you do not have the same flexibility leasing affords you if your circumstances change.

Smarter Machines for Smarter Work

Gone are the days of clunky buttons and manual updates. Modern franking machines are smarter. Many have touch-screens and all franking machines now automatically update postage rates for you.

And if you deal with lots of mail, automation can change your whole workflow. Imagine loading a stack of envelopes, pressing one button, and watching as they’re weighed, sealed and franked while you get on with other tasks. Sounds good, doesn’t it?

Franking Sense only sells the best equipment on the market, offering advanced machines backed by the most responsive UK service team. Because when your postroom runs smoothly, so does your day.

Service That Keeps You Moving

Let’s be honest, even the best machine may need a little TLC now and again. That’s where service really counts.

At Franking Sense, the UK-wide team of engineers are just a call away, ready to keep your mailroom in top shape. They are ISO 9001 accredited too, so you can be confident every repair, check and update meets the highest standards.

When you work with Franking Sense, you’re not just getting a machine. You’re getting long-term support from people who genuinely care about keeping your business running without a hitch.

Ready to Find Your Perfect Match?

Choosing a franking machine doesn’t have to be complicated. Once you know your mail volume, budget and priorities, it’s easy to narrow down your options. And with expert guidance from Franking Sense, you’ll find the right machine, save money and free up time for what really matters.

Ready to make your postroom smarter? Get in touch with Franking Sense today for friendly advice and a free cost comparison.