The role of the virtual assistant is so varied it’s nearly impossible to make a conclusive list of tasks – but the one thing VAs are likely to have in common is diary management for busy business owners.
Juggling the appointments of a busy executive requires diplomacy, patience, forward thinking, and a reliable and effective system. Technology has made huge advances in this area and a range of software is on the market for computers and portable devices like mobile phones. Google Calendar is easy to set up on your PC or laptop, it will automatically synchronise any changes you have made in Outlook with online version in Google. You can give your virtual assistant permission to view your Google calendar in Settings. And that’s all that’s required! If you use a Blackberry or iPhone – your device can have an up-to-date diary too so you know what you need to do when you are on the move.
It’s very helpful for scheduling. A virtual assistant can view multiple clients from her calendar, can email the appointments to your business partners and customers, can add notes, links to Google Maps for location, attach documents (agenda, minutes of previous meetings, action lists). It is a user-friendly, easy to use system with good options for listing tasks, colour coding and setting alarms.
What are the benefits of letting your VA coordinate your diary?
Still in doubt? Give us a call on 0208 144 4594 to discuss your particular situation and see how we can make more time in your 24h day.
Member since: 8th May 2012
I'm a Virtual Assistant offering secretarial, book-keeping and social media marketing services to small businesses and self-employed professionals. I design and write e-newsletters, blogs, websites and...