Contact Annick annick@therooster.co.uk if interested

For information on Watford Workshop, visit www.watfordworkshop.co.uk

Job Description

JOB TITLE:               Senior Office Administrator

DEPARTMENT:          Administration Office

REPORTS TO:           Chief Executive

ACCOUNTABLE TO:  The Board of Directors

JOB PURPOSE

To support and assist the Chief Executive of Watford Workshop by supervising the smooth running and efficiency of the office.  This role will also involve undertaking specific financial tasks on a regular basis and also covering the duties of the Accounts Administrator/Payroll Assistant in the absence of that post-holder.

KEY DUTIES:

• Support the Accounts Administrator with the following and ensure these are undertaken in a timely fashion and personally undertake these duties when the Accounts Administrator is on leave
  • Enter data into the Sage accounting package and prepare reports
  • Issue invoices
  • Administer payroll, accounts payable and accounts receivable
  • Deal with customer queries on financial matters
  • Progress chase all outstanding invoices on a regular (monthly) basis.
  • Record and manage the collection of tuck box monies on a weekly basis.
  • Record and manage petty cash on a weekly basis.
  • Record and manage the collection of sponsorship money.
  • Supervise the workload of the Admin and Fundraising Assistants and ensure delegated projects are completed in a timely and accurate fashion.
  • Provide cover as necessary for the Admin and Fundraising Assistants in their absences.
  • Assist the Chief Executive Officer in the preparation of returns and records required by funding bodies
  • Take minutes at weekly meeting and ensure action points are carried out by the designated members of staff in a timely and appropriate manner
  • Organise and attend exhibitions to promote the activities of the Workshop
  • Act as the first point of contact for fund raising activities

Hours:      12 hours per week from 1.30 pm to 4.30 pm with the flexibility to work additional hours to cover colleagues pre-planned absences e.g. annual and unplanned sick leave if required. (There may be some flexibility in the working hours subject to office space changes and flexibility by other members of staff).

 BEHAVIOURS

• To represent the workshop at all times, promoting its activities and acting as an ambassador for the work undertaken by the Charity. 
• A courteous, considerate and helpful manner towards both internal staff and external customers
• The ability to work on own initiative and take responsibility for own role
• The ability to supervise, help develop and delegate clearly to other members of staff.
• Reliability, punctuality and integrity.

The above information is a concise but not exhaustive description of the role.